AI file renamer · Mac and Windows

Invoices, scans and receipts,named the moment they land.

NameQuick reads each file and names it by what's inside: date, vendor, amount. New files are renamed as they arrive, or held for your OK.

Email me the download link

Free trial: 30 renames. No card with your own AI key or a local model.

2,000+ customersFor Mac and Windows computers

The NameQuick 3 file list: new files arrive in a watched folder, two are renamed by date, vendor and amount, and one new name waits for your OK.
What it reads

Named by what's inside,not by the scanner.

NameQuick reads the vendor, the date, the amount and the kind of document, then writes the name you'd have typed yourself. Pick a file type to see it on real examples.

The NameQuick 3 file list with three invoices, each showing its original name and the new name waiting to be applied.

New names waiting in NameQuick 3's file list, ready to apply. Each follows a preset you choose; this one is date, vendor, type, amount.

See how presets work →
How it works

Set it up once.Then forget the folder.

Three choices, about two minutes. After that, every file that lands in a watched folder is read and named on arrival.

  1. 01Point it at a folderDownloads, a scanner inbox, a synced cloud folder. It watches while it runs.
    The Folder field of the NameQuick 3 setup screen, pointed at the Downloads folder.
  2. 02Choose how names lookPick a preset and see the name it writes, or build your own from parts like date, vendor and amount.
    The Preset field of the NameQuick 3 setup screen, with an example name for each preset.
  3. 03Decide who has the last wordRename on arrival, or hold every new name for your OK. Renames can be undone from History.
    The When new files arrive field of the NameQuick 3 setup screen, set to Review first.
Downloads · watchingOn arrival
09:14:02 · arrivesinvoice (7).pdf
09:14:04 · renamed2026-09-24 Hetzner Invoice 38.68 EUR.pdf
Undo from History
Privacy and control

It reads your files.You decide where.

NameQuick runs on your computer. What leaves it depends on the AI you pick, and you can switch any time in Settings.

ManagedRecommended

We run the AI

No API key and nothing to set up. Works as soon as your trial starts.

What leaves your computer

The file's text or image, encrypted, to NameQuick's EU servers. Used only to make the name, deleted right after (within 24 hours at the latest), never used for training.

What you need

Nothing besides NameQuick and an internet connection.

Your own key

Your AI provider

Paste a key from OpenAI, Anthropic, Gemini or OpenRouter. You pay them directly.

What leaves your computer

The file's text or image, straight to the provider you chose. It never passes through NameQuick.

What you need

An API key and an account with that provider. Quality and speed match the cloud model you pick.

On this computerMost private

A local model

Ollama or LM Studio on Mac and Windows, or MLX on Apple Silicon. Slower than the cloud, and smaller models write simpler names.

What leaves your computer

Nothing. The model runs on your own machine.

What you need

An Apple Silicon Mac for good speed (MLX needs macOS 14 or later). Intel Macs are much slower. Photos and scans need a vision-capable model.

For the most reliable names today, use Managed or your own cloud key. Try a local model on your real files during the trial.

Nothing changes without a preview

Every name can be checked before it's applied.

NameQuick's file list: a receipt with a suggested name waiting for Apply, and a quote that was already renamed.

Every rename can be undone

History keeps the old name, next to the new one.

NameQuick's History: two renamed files, each with its old name underneath, and an Undo button.

Your dates stay put

Created and modified dates are preserved, so sorting still works.

NameQuick's details pane for a renamed file, showing its original modified date.

Once files have good names,the rest gets easy.

Everything here ships today. Each one has a short guide in the docs.

Works with the archive you already have: Paperless, DEVONthink, iCloud Drive, OneDrive, Finder and File Explorer. Mac and Windows differ in places; the full list shows which.

All features →
In daily use

2,000+customers already file with NameQuick.

Bookkeeping teams, agencies, property managers and anyone with a scanner. Here's what a few of them hand to NameQuick.

Document workflow · United Kingdom

CraneWave uses NameQuick as part of its document workflow to rename scanned receipts and invoices, replacing the scanner's numeric filenames with meaningful, descriptive filenames before they're filed in its document management system.

Advertising agency · Munich

die maschinerie GmbH uses NameQuick to name incoming invoices consistently and make them easier to find in daily filing.

die maschinerie GmbH

Property management · NRW

SSP-NRW uses NameQuick to keep property-management PDFs, property files, and administrative documents cleanly named and easy to trace.

SSP-NRW

Real estate · Germany

TEAMMAKLER uses NameQuick to rename website images and create consistent invoice filenames for bookkeeping.

TEAMMAKLER

App development · Germany

ROUTE242 uses NameQuick to name PDFs and screenshots by their content, making business and private documents quick to sort and easy to find again.

ROUTE242

Customers shown with permission. The count updates from the live customer total.

Covered by the Mac community

"Easy to set up, no fiddling required. When I had an issue first thing in the morning, Josef had a solution before lunchtime."
Lou PlummerAppAddict
"File renaming: often tedious, always necessary. Now it is genuinely enjoyable!"
Alexander OlmaiPhoneBlog.de
"A pretty nifty little app that intelligently names things like screenshots and PDFs based on their contents… and it can watch entire folders and rename files as they're added."
Brett TerpstraBrettTerpstra.com
Pricing

Start free.Then pay for how you rename.

Rename most weeks? Subscribe. Have your own AI key, or want it all local? Self-Managed.

Every monthRecommended

Managed

We run the AI. No key, nothing to set up.

$12/mo

500 renames a month, billed monthly
Billing period
Renames per month
  • Unused renames reset each month
  • Annual gets the whole year's renames upfront
  • No device limit, Mac and Windows

Card required, cancel anytime. Includes 50 renames.

Your own AI

Self-Managed

Your OpenAI, Anthropic, Gemini or OpenRouter key, or a local model.

$69once

One license, one computer
  • You pay your AI provider directly
  • With a local model, files never leave your computer
  • Lifetime updates

No card, no time limit.Needs your own key or a local model.

Already on Setapp?

NameQuick comes with your Setapp membership, AI renaming included. No API key needed; included AI credits can run out.

Prices in US dollars. In the EU you pay the same numbers in euros. Switch plans any time in Settings.

Compare every plan →
FAQ

The fine print,in plain words.

Anything else? Email support@namequick.app.

Do I need a card?

For the Managed trial, yes. You're not charged during its 14 days. Self-Managed's 30 free renames need no card.

What counts as a rename?

One name NameQuick writes for you. It counts when the suggestion is made, whether you apply it or not. Files it can't read don't count, and testing a preset is free.

Do unused renames carry over?

Monthly plans reset each month, and yearly plans get the whole year's renames upfront.

What's different on Windows?

All three AI modes work: Managed, your own key, or a local model through Ollama or LM Studio. MLX and Finder tags and comments are Mac-only. The installer is x64; ARM PCs on Windows 11 run it through built-in emulation.

Can I switch between Managed and Self-Managed later?

Yes, in either direction, from Settings → Billing in the app.

Can I get a refund?

Yes. Within 14 days of purchase, no questions asked. Email support@namequick.app.

Is there a student discount?

Yes, 25% off. Email support@namequick.app from your .edu address.

The next filethat landsis already named.

Point NameQuick at your Downloads or scanner folder and watch the first names appear.

Download for Mac

Free trial: 30 renames.No card with your own AI key or a local model.

NameQuick's All Files list after a run: new files renamed by date, vendor and amount, and one suggested name waiting for your OK.