GetMyInvoices Alternative 2026: Comparison with NameQuick Invoices

#TL;DR

• GetMyInvoices is an established platform whose core strength is portal crawling: it connects to thousands of supplier and shop portals (the vendor states over 10,000) and downloads new invoices automatically. The trade-off is stored credentials, tiered plans, and a broader feature set than many small teams need.
• NameQuick Invoices takes a different route: invoices arrive by email forwarding or upload (PDF, scan, XRechnung, ZUGFeRD), are read into structured fields, reviewed by a person, and exported as DATEV EXTF or CSV. No password sharing, hosted in Germany.
• Both solve the same problem for different situations. This post is honest about when crawling pays off and when the lightweight email route wins.
• And if you use no tool yet: the comparison is worth making even against retyping invoices out of your inbox by hand.

#Why Look for an Alternative at All?

As a freelancer, small business owner, or bookkeeper, you know the routine: invoices arrive from every direction. SaaS subscriptions, telecom, online purchases, tradespeople. Each document has to be captured, checked, and prepared for your accounting or tax advisor. Tools like GetMyInvoices promise to automate the first step by pulling invoices directly from supplier portals.

For many small teams, the question of an alternative still comes up, usually for three reasons:

• Sharing credentials. For a service to crawl a portal, you have to store your logins centrally. For privacy-conscious businesses (tax advisory, healthcare) that is a hurdle, no matter how securely the storage is implemented technically.
• Effort and complexity. Portal connections need maintenance. When a provider changes its login or page layout, the connector has to catch up. If you only handle a handful of invoices a month, you carry that overhead without much return.
• Plan structure. GetMyInvoices is tiered by volume and feature modules. If you do not need bank reconciliation, approval workflows, or many portals, you can quickly pay for features that stay unused in daily work.

This comparison is not a broadside against GetMyInvoices. The tool is strong at what it was built for. The goal is that by the end you know which approach fits your invoice intake.

#What GetMyInvoices Does Well

GetMyInvoices is a cloud-based platform that gathers invoices from various sources. Its central, publicly advertised strength is automatically fetching invoices from a large number of online portals (the vendor states over 10,000) as well as from email inboxes. Once connected, the service checks the stored sources regularly for new documents and imports them into the dashboard.

Around this core feature, the platform offers more: AI-powered text recognition that reads invoice data, plus exports and interfaces to DATEV (GetMyInvoices is a DATEV Marketplace partner) and common accounting software. For larger organizations there are additional modules such as approval workflows and bank reconciliation.

In short: if your goal is to collect invoices from many scattered portals without lifting a finger, GetMyInvoices plays to its strength. That is exactly where the value lies, and why the extra effort can be worth it.

#Where Portal Crawling Rubs for Small Teams

The crawling model has inherent downsides. These are not vendor faults, they are properties of the approach:

Credentials have to be stored. For invoices to be fetched automatically, the service needs your portal logins. That is a precondition of the model, not an optional extra. GetMyInvoices supports password managers and passkeys, but for businesses with strict privacy requirements, handing login data to a third party is a deliberate trade-off.

Connector maintenance. Every portal connection is ultimately an integration against someone else's website. If the login or layout changes there, the connection can break until it is updated. From the user's side, the worst case is an invoice fetched late or not at all. This is an assessment of the approach, not a specific accusation against one product.

Feature and plan scope. Approval workflows, bank reconciliation, and many portal connectors are valuable when you use them. For a small team receiving 30 or 50 invoices a month by email, that is more tool (and usually more cost) than needed. GetMyInvoices plans currently run from €19/month (20 documents) up to €179/month (500 documents), with workflow and bank-reconciliation modules as paid add-ons (verified 2026-07-14).

#NameQuick Invoices: A Different Approach

NameQuick Invoices deliberately does not use portal crawling. Instead of actively pulling invoices from portals, the app collects incoming invoices where they already land for most small businesses: in the email inbox and as file uploads. The tagline captures it: invoice chaos in, DATEV-ready out.

#Email Forwarding and Upload

Each workspace gets its own forwarding address. You forward invoice emails there or drag and drop files. It processes PDFs, images (JPEG, PNG), and e-invoices in the XRechnung and ZUGFeRD formats. The decisive difference: no portal passwords are stored, because nothing is crawled.

#Extraction With an XML-First Strategy

The software picks the best path per format. For e-invoices (XRechnung, ZUGFeRD), it reads the structured XML data directly, so the invoice data does not need re-keying — the same fields you can inspect with the free e-invoice viewer. For digital PDFs it extracts the embedded text; for scans and photos it uses OCR. Every extracted field (invoice number, date, amount, VAT) gets a confidence score, so you can see at once where a visual check is needed.

#Review With Duplicate Detection

In the review queue, you see the extracted data next to the original document. Low-confidence fields are flagged, and duplicates are detected automatically. A person confirms or corrects before anything is exported. The original is stored unchanged and every change is tracked, an important building block for GoBD alignment.

#Export to DATEV and CSV

After approval, you export the documents as DATEV EXTF or CSV. The DATEV export is the point where the process ends cleanly for most German tax firms. If you use different accounting software, you import the CSV file instead.

#Compliance and Hosting in Germany

NameQuick Invoices is built to align with GoBD principles (unchangeable originals, traceable corrections, an operation history), is GDPR-compliant, and hosts data in Germany. This is alignment with those documented behaviors, not a blanket compliance certificate, since GoBD compliance depends on your whole process, not the tool alone.

#Pricing

The tiers are straightforward. Starter costs €9/month for 50 invoices per month with CSV export. Core at €19/month covers 200 invoices and adds DATEV export. Team at €39/month allows 1,000 invoices. Annual billing is cheaper, and there are no add-on modules to buy.

#Side-by-Side Comparison

#Which One Is Right for You?

The honest answer depends on where your invoices come from and how many there are.

GetMyInvoices (or staying with it) is the better choice when a large share of your documents sits in many different supplier and shop portals and does not reach you by email. If you buy from 20, 30, or more portals (e-commerce, ad platforms, hosting, SaaS), automatic collection saves real manual work, including from sources like social media platforms where NameQuick offers no integration. And if you need multi-stage approvals, bank reconciliation, or deep ERP integration, the broader feature set is worth its price. In that case the stored password is an accepted trade-off for the automation gain.

The lightweight route wins when most invoices already arrive by email, the volume is manageable, and the end goal is a clean DATEV export to your tax advisor. Then you need no crawling, no connector maintenance, and no shared credentials. You forward or upload, check briefly, and export. Setup takes minutes rather than a rollout project.

And if you use no tool yet? Many people look for an alternative while today they simply retype documents from the inbox and file them in folders. That is the real baseline. Manual retyping costs several minutes per invoice, is error-prone, and gives your tax advisor no structured data. Against that "do nothing," almost any structured tool wins, and the email approach has the lowest barrier: you only change where the invoice goes, not your whole process.

#Combining Both Approaches

The approaches are not mutually exclusive. If you want to keep portal crawling, you can use a crawling service as the collection layer and forward the downloaded PDFs to NameQuick Invoices to review and export to DATEV. That way you combine automatic collection with a lean review-and-export path.

#Conclusion

GetMyInvoices and NameQuick Invoices solve the same basic problem in different ways. GetMyInvoices is strong when invoices should be collected automatically from many portals, and for that it brings stored credentials, connector maintenance, and a broader feature set. NameQuick Invoices relies on email forwarding and upload, avoids password sharing, and focuses on reading e-invoice data straight from XML, DATEV export, and hosting in Germany.

For small businesses and offices that receive most of their invoices by email and want to hand clean data to their tax advisor, the lightweight approach is a genuine GetMyInvoices alternative. NameQuick Invoices is a young product; if the path described here fits your invoice intake, you can sign up in a few minutes and test it with your own invoices.

For a second provider that reaches into portals and additionally reasons from your bank transactions, see our belege.ai alternative comparison.

#FAQ

#What is the best GetMyInvoices alternative?

It depends on where your invoices come from. If you need to pull many documents from various supplier portals, another crawling service is the closest alternative. If you receive invoices mostly by email and want to export them to DATEV quickly, a lightweight tool like NameQuick Invoices is usually the better fit, without portal credentials and without feature bloat.

#Can I capture invoices automatically without portal crawling?

Yes. With NameQuick Invoices you set up a forwarding address and forward invoice emails there, or you upload files. The software detects the format, reads the fields (for e-invoices it reads the structured XML directly), and presents them for review. No portal logins need to be stored.

#Is there a DATEV export?

Yes. After review you generate a DATEV EXTF file with the relevant posting fields (document number, document date, net and tax amount). You import that file into DATEV or hand it to your tax advisor. A CSV export is also available for other accounting software.

#Do I have to share my credentials?

No. The NameQuick Invoices approach is based on email forwarding and upload, not portal crawling. That is why no logins for shops or supplier portals are needed, a meaningful difference from the crawling model for privacy-sensitive industries.

#Does NameQuick Invoices replace my accounting software?

No. NameQuick Invoices focuses on the preliminary bookkeeping step: capturing, extracting, reviewing, and exporting incoming invoices. Invoice creation, dunning, or tax filing are not part of it. For those you keep using your accounting software.

#Sources

GetMyInvoices details come from the vendor's official product pages, last verified July 14, 2026:

• Feature scope and portal coverage (over 10,000 portals, email import, AI-powered text recognition, DATEV export, GoBD advertising): getmyinvoices.com.
• Pricing and add-on modules (tiered plans from €19 to €179/month, workflow and bank-reconciliation modules as paid options): getmyinvoices.com/en/prices.