Rename PDFs based on what's inside them

Transform scan_001.pdf into 2024-03-15_ACME_Invoice_$1240.pdf — automatically. NameQuick reads your PDF content and creates filenames that actually mean something.

Stop opening every PDF to find what you need. Let AI do the reading.

Get Started
NameQuick
scan_001.pdf
2024-03-15_ACME_Invoice_$1240.pdf
Invoice
AI
download.pdf
2024-03-14_Starbucks_Receipt_$7.80.pdf
Receipt
AI
document.pdf
2024_Service_Agreement_XYZ_Corp.pdf
Contract
AI
IMG_2024.pdf
2024_Tax_Return_Form_1040.pdf
Tax Doc
AI

#How it works

NameQuick uses AI to understand your documents — not just read filenames.

1

Extracts text

Reads all text from your PDF — including scanned documents using OCR when needed.

2

Identifies key fields

Recognizes document structure and pulls out dates, names, amounts, and other relevant data.

3

Proposes a filename

Generates a clear, descriptive name you can preview and approve before applying.

#See it in action

Toggle between messy filenames and what NameQuick creates from the actual document content.

NameQuick
invoice_final.pdf
2024-03-10_Microsoft_Invoice_INV-2847_$1500.pdf
AI
contract_v2.pdf
2024-01-15_NDA_ABC_Company.pdf
AI
receipt.pdf
2024-03-12_Target_Receipt_$45.67.pdf
AI
tax_docs.pdf
2024_W2_Apple_Inc.pdf
AI
lease.pdf
2024_Lease_Agreement_Downtown_Office.pdf
AI
expense_march.pdf
2024-03-08_Gas_Station_Shell_$52.40.pdf
AI

#Get started in 3 steps

From chaos to clarity in under a minute.

1

Add your PDFs

Drag and drop files directly into NameQuick, or add a folder to watch. You can also select files from Finder and use the menu bar icon or keyboard shortcut.

2

Choose a template

Pick a preset template for your document type — invoices, receipts, contracts, or research papers. Each template knows what fields to extract and how to format the filename.

3

Preview and run

Review the suggested filenames before applying. Make any adjustments you need, then click Run. Your files are renamed instantly — and you can always undo if needed.

#Templates for every use case

Pick a template that matches your document type. Each one knows exactly what to look for.

Perfect for vendor invoices, bills, and payment requests. Extracts date, company name, invoice number, and total amount.

Filename Pattern

{date}_{vendor}_{invoice_number}_{amount}

Fields Extracted

Invoice DateVendor NameInvoice NumberTotal Amount

Example

Inputdocument.pdf
Output2024-03-15_Apple_INV-2847_$299.99.pdf

Tips

  • •Include invoice number to avoid duplicates
  • •Use ISO date format (YYYY-MM-DD) for easy sorting
  • •Add currency symbol for quick scanning

#Common questions

Quick fixes for typical issues.

Symptom: NameQuick shows minimal or no content extracted from scanned documents.
Solution: Enable OCR in NameQuick settings, or use higher quality scans (300+ DPI). For older documents, try re-scanning at a higher resolution.
Learn more
Symptom: The AI picks up incorrect information from the document.
Solution: Make your template instructions more specific. Instead of 'date', try 'invoice date at the top of the document'. You can also add validation rules.
Learn more
Symptom: Generated filenames exceed system limits or look unwieldy.
Solution: Adjust your template pattern to use fewer fields, or enable 'Clean Filenames' in settings to automatically truncate long values.
Symptom: Several documents end up with identical or near-identical filenames.
Solution: Include a unique identifier in your template, like invoice number or a timestamp. NameQuick also auto-adds suffixes to prevent overwrites.
Symptom: You renamed files but want to revert to original names.
Solution: Use the Undo Rename feature in NameQuick's Library view. Select the files and click 'Undo Rename' to restore original filenames.
Learn more

Ready to organize your PDFs?

Download NameQuick and transform your document chaos into a searchable archive.

Download NameQuickLearn about templates