NameQuick vs SortioEvidence-backed filenames
Evidence-backed filenames
or a broader AI organizer?
Sortio is the broader cross-platform organizer, with prompts, rules, watched Spaces, semantic search and Linux support. NameQuick is the app that renames files based on their content, for Mac and Windows.
Both start without a card. NameQuick Self-Managed includes 30 renames on Mac and Windows with no time limit; Sortio Free includes a one-time AI allowance and unlimited rule-based sorting.
NameQuick
AI reads your files and names them
vs
Sortio
Cross-platform AI file organization
The short version
Sortio wins when you want one cross-platform app to plan folder structures, search by meaning and keep watched Spaces organized. NameQuick is the more focused choice for evidence-backed content naming and richer deterministic file actions on Mac.
Choose NameQuick- when the filename itself must be derived from a document, scan, image or media file, reviewed beside its evidence, then applied through a focused rename workflow.
- Choose Sortio
- when broad prompt-led organization, semantic search, reusable rules and Mac, Windows or Linux coverage matter more than a rename-first workflow.
- Or use both
- Both now overlap on content reading, OCR, local or own-key AI, watched folders, preview and undo. The decision is workflow breadth versus a focused, evidence-backed naming experience.
At a glance
Core approachNameQuick:Content-derived naming and filingSortio:Prompt sorting, rules, watched Spaces and semantic search
PriceNameQuick:Self-Managed: $69 once. Managed: $12-$99/monthSortio:Pro: $14.99/month or $99/year; team plans available
PlatformNameQuick:Mac: macOS 11+. Windows: x64Sortio:macOS 13+ download, Windows 10/11 64-bit and Linux
Free entryNameQuick:Self-Managed: 30 renames, no card or time limitSortio:One-time AI allowance; unlimited rule sorting, 5 rules and 3 Spaces
Feature by feature
How they compare
| Feature | NameQuick | Sortio |
|---|---|---|
| Content naming and OCR | Mac reads text, scans and images across 30+ formats, with the AI model reading scans from the page image, then shows the proposed name with its supporting evidence. | Content analysis is opt-in and can extract entities for renaming, sorting and search. August releases and the live Clio workflow document OCR for Space or Clio indexing, although the homepage roadmap still labels broader OCR as planned. |
| Prompts and deterministic rules | Mac supports content-aware naming prompts plus deterministic Rules for recurring workflows. | Builds a sort plan from natural language, can turn descriptions into reusable local rules, and offers importable rulepacks. AI sorts are capped at 5,000 files per run; deterministic automations are described as unlimited. |
| Watch-folder automation | Watch Folders on Mac and Windows react to newly arriving files, with Rules and review before apply. | Pro and Team can run automations when new files arrive in a watched Space, including subfolders. Space indexing separately reacts to broader file changes. Scheduled, timer-based automation remains marked in progress. |
| Preview, history and recovery | Mac and Windows show proposed names with source evidence, record History and support rename undo where still possible. | Shows a folder-tree plan before applying, lets you skip files or folders, records local history and can undo previous sorts. It also keeps safety backups for the 10 most recent sorts, subject to a configurable size cap. |
| AI and privacy modes | Local, own-key or Managed AI on Mac and Windows (MLX local models on Mac only). With a local model, analysis stays on your computer. | Cloud AI uses OpenAI by default; Offline Mode supports Ollama or LM Studio, and BYOK supports outside providers. Cloud content use is opt-in, but official pages conflict between no retention and retention of prompts or processed content for up to 30 days. |
| File actions and destinations | Rules on Mac and Windows can rename, move, tag, change dates, archive or move to Trash; Finder tags and color labels are Mac-only. Synced cloud folders work through their desktop providers. | Renames, moves, routes and creates folders. It works with locally synced folders visible in Finder or File Explorer and documents Clio as a native integration. |
| Search and organization scope | Focuses on turning file contents into useful names and repeatable filing actions. | Adds semantic search, entity extraction, a local knowledge graph, an in-app assistant, broad sort plans and community rules. These make it the wider organizer of the two. |
| Plans and purchasing | Self-Managed is a $69 one-time license; Managed plans are $12-$99 monthly with 30 free in-app renames without a card or time limit; choose a plan and add a card for 70 more renames and a 14-day trial. | Free, Pro, Team and Enterprise subscriptions are listed. Monthly partial periods are not refunded; annual Pro has a 14-day pro-rata window, with separate rules for surprise renewals and App Store purchases. |
Choose NameQuick when…
- You want a proposed filename tied to the exact source evidence used to create it.
- Your workflow needs built-in content naming with scans read by the AI model, History and rename undo.
- Rules must also tag, change dates, archive or move files to Trash on Mac or Windows, or set color labels on Mac.
- You prefer a $69 one-time Self-Managed license with your own or local model instead of another subscription.
Choose Sortio when…
- You need the same broad organizer across Mac, Windows and Linux.
- You want prompts, reusable rules, watched Spaces, semantic search and a knowledge graph in one app.
- Your workflow benefits from full folder-tree plans, ten-sort safety backups and undo across previous sessions.
- You want a team plan, shared workflows or a native Clio integration.
Compare related tools
Sortio facts and primary sources
Sortio details were checked against official CMG Labs pages and versioned releases. The sources conflict on macOS 11+ versus 13+, OCR planned versus workflow-specific shipping, Free-plan watch automation, hosted-content retention and backup defaults. This page follows the current download and dedicated product documentation, while keeping unresolved scope and retention conflicts explicit.
NameQuick vs Sortio
Try NameQuick on your messiest folder. 30 renames, no credit card.