Organize

Organize sorts a messy folder for you. Select files — or take the whole view — and NameQuick reads them, proposes a set of destination folders, and shows you exactly where every file will go. Nothing moves until you confirm, and the whole batch can be undone with one click.

Organize or Rules — which one do you need?#

Both file things into folders, but they solve opposite halves of the same problem:

The rule of thumb: Organize cleans up the past, Rules keep the future clean. They chain naturally — run Organize once to dig out, then set up Rules in a watch folder so the pile never comes back.

---

How it works#

1. Start it#

Select files and click Organize in the quick-action bar (next to Smart Rename). With nothing selected, NameQuick asks first: "Organize all 200 files? NameQuick picks a folder for each file. Nothing moves until you confirm."

2. Approve the folders#

NameQuick reads your files and groups them by content ("Finding the best folders"), then asks: Use these folders? This is your structure, so you stay in control:

• Rename any folder, or edit its description — what goes in this folder — to steer the AI.
• Add keywords: files whose name or content contains one of these words go straight to that folder, instantly and deterministically.
• Add or delete folders.
• Don't like the grouping? Suggest again — fresh suggestions, or group by type, year, sender, or work vs. personal.

3. Review every move#

After sorting ("Choosing where each file goes"), you see the full plan grouped by destination. Files NameQuick couldn't confidently place appear under Needs a look. For any file you can pick Move to a different folder or Leave in place.

4. Move — and undo if you like#

Click Move and the batch is filed in one operation. Afterwards: "You can undo this." — one click restores every file to where it was.

---

Good to know#

• Nothing moves silently. Every run ends in a review screen; the confirm step shows what will happen before any AI work starts.
• Keywords are free and instant. Keyword matches are assigned without AI involvement — useful for folders with obvious rules ("anything containing invoice").
• Works with local models too. Organize runs on your configured provider, including Ollama, LM Studio, and MLX. Local models can be less accurate on mixed folders — if many files land in "Needs a look," try a stronger cloud model or define folders manually.
• Plays well with renaming. Organize moves files; Smart Rename names them. Run a rename first for filenames worth keeping, then Organize to file them away.

---

Organize is coming soon. Want it sooner or have a workflow in mind? Tell us on the roadmap.