How NameQuick works
AI analyzes your files and generates meaningful names based on their actual content, not guesswork. Here's what happens under the hood.
What we can extract
Different file types reveal different information. Here's what NameQuick can pull from each.
Documents
PDF, DOCX, Pages, Keynote, TXT, MD
- Document type and title (invoice, contract, receipt, report, letter, resume)
- Parties and entities (vendor, client, sender, signatories)
- Key dates and reference numbers (invoice date, due date, PO, account, case)
- Amounts, line items, and totals (subtotal, tax, balance, currency)
- Status and version (draft, final, signed, paid)
- Scanned and image-only PDFs: the AI model reads the text from the page image
Images
JPG, PNG, WEBP, HEIC
- Subjects, scenes, and settings (beach, city, wedding, a product shot)
- Landmarks and places (Eiffel Tower, Golden Gate Bridge)
- Activities, animals, food, brands, and logos
- Text inside the image, read by the AI model from the image (signs, labels, slides, handwriting)
- Screenshots and photographed documents (receipts, menus, business cards)
- A capture date, where the AI can tell it (naming has no direct EXIF field; NameQuick reads EXIF and GPS in Rules)
Data Files
CSV, XLSX, Numbers, JSON
- Column headers and sheet names
- Data patterns and categories
- Date ranges in data
- Large sheets are read as a sample only; totals across all rows are not guaranteed
Audio Files
MP3, WAV, M4A
- No naming from metadata alone: with Managed the file goes to the model as media, with your own key only with Gemini; local models do not take audio
- Content analysis when your chosen AI provider accepts the format
- No built-in transcription or speaker identification
Video
MP4, MOV
- No naming from metadata alone: with Managed the video goes to the model as media, with your own key only with Gemini; local models do not take video
- Content analysis when your chosen AI provider accepts the format
- No built-in transcription or speaker identification
The AI analysis process
From file to filename in four steps.
Read the file
Files arrive through Quick Rename (drag them in or use Add files) or through a watched folder. NameQuick prepares the content for the AI: text from documents, the page image for scans, and the image itself for photos and screenshots. With Managed, long PDFs are sent with their first 15 pages only. There is no separate local OCR step for naming.
Understand it with AI
The AI works out what the file is (an invoice, a receipt, a contract, a vacation photo) using Managed, your own API key (Self-Managed), or a local model on your Mac or Windows PC.
Propose a clear name
You get a clear, descriptive name built from the content. With Smart Rename the AI picks a descriptive name on its own; with a Preset (Written instructions or Filename template) you set a reusable pattern.
Review and apply
With Review first (for files you add and for watched folders) you see every suggestion before it is applied; with Rename automatically it is applied right away. Every rename gets a receipt in History, where Undo reverses it where possible (for example, not while the file is open in another app).
Privacy & Security
Your files, your control.
Managed or your own AI
Choose Managed and NameQuick runs the AI in its EU cloud, without using your files for AI training. Or go Self-Managed: use your own key for OpenAI, Anthropic, Gemini, OpenRouter, or an OpenAI-compatible endpoint, or a local model with Ollama, LM Studio, or MLX (MLX on Apple Silicon Macs only).
Only what is needed is sent
To name a file, NameQuick sends the prepared material: extracted text for Word and text files, the PDF itself (with Managed, at most the first 15 pages), and the image for photos and scans. With Managed it is stored only temporarily and deleted after processing (within 24 hours at the latest); with your own key it goes directly to your provider. With a local model the analysis runs on your device, but installs, model downloads, license checks, and update checks still use the internet.
You decide when names are applied
With Review first you see every name before it is applied, and in History you can undo recorded renames where possible. NameQuick does not change the content of your documents, but in watched folders Rules can move files and set tags, comments, or file dates.
Ready to try it?
Download NameQuick and see AI-powered renaming in action.