How NameQuick works
AI analyzes your files and generates meaningful names based on actual content — not guesswork. Here's what happens under the hood.
What we can extract
Different file types reveal different information. Here's what NameQuick can pull from each.
Documents
PDF, DOCX, Pages, Keynote, TXT, MD
- Document type and title (invoice, contract, receipt, report, letter, resume)
- Parties and entities (vendor, client, sender, signatories)
- Key dates and reference numbers (invoice date, due date, PO, account, case)
- Amounts, line items, and totals (subtotal, tax, balance, currency)
- Status and version (draft, final, signed, paid)
- Scanned and image-only PDFs, read with on-device OCR
Images
JPG, PNG, WEBP, HEIC
- Subjects, scenes, and settings (beach, city, wedding, a product shot)
- Landmarks and places (Eiffel Tower, Golden Gate Bridge)
- Activities, animals, food, brands, and logos
- Text inside the image via on-device OCR (signs, labels, slides, handwriting)
- Screenshots and photographed documents (receipts, menus, business cards)
- Capture date, location, and camera from EXIF metadata
Data Files
CSV, XLSX, Numbers, JSON
- Column headers and sheet names
- Data patterns and categories
- Date ranges in data
- Numerical summaries (counts, totals)
Audio Files
MP3, WAV, M4A
- Spoken content, transcribed when available (voice memos, podcasts, meetings)
- Topics, names, and key points from the transcript
- File metadata (date and duration)
- Speaker identification is not built in
Video
MP4, MOV
- Scenes and on-screen content from keyframes
- Spoken content via audio transcription, when available
- File metadata (date, duration, resolution)
- Speaker identification is not built in
The AI analysis process
From file to filename in four steps.
Read the file
NameQuick reads what is actually inside: text from documents, on-device OCR for scans and screenshots, the visual content of photos, and metadata from media.
Understand it with AI
The AI works out what the file is — an invoice, a receipt, a contract, a vacation photo — using Managed renames, your own API key, or a fully local model on your Mac.
Propose a clear name
You get a clear, descriptive name built from the content. Smart Rename proposes one in a click; Presets let you lock in a repeatable naming pattern.
Review and apply
Every proposed name is shown for you to approve. Apply the batch when it looks right, and undo any rename with one click — only the filename changes.
Privacy & Security
Your files, your control.
Managed or your own AI
Choose Managed and we handle the AI on GDPR-compliant EU servers, or go Self-Managed: bring your own OpenAI, Claude, Gemini, or OpenRouter key — or run a fully offline local model with Ollama or LM Studio.
Only what is needed is sent
To name a file, NameQuick sends just what the AI needs — extracted text for documents, the image itself for photos — to your chosen provider. Nothing is stored on our servers, and with a local model (Ollama or LM Studio) nothing leaves your Mac at all.
Nothing changes without your say-so
Preview every rename before it happens and undo with one click. NameQuick only changes filenames; the contents of your files are never touched.
Ready to try it?
Download NameQuick and see AI-powered renaming in action.