v2.0.21 – Move files based on rules

Features

New Rules Engine - Powerful File Organization Automation

NameQuick now includes a comprehensive rules engine that gives you fine-grained control over how files are processed and organized. Create custom rules to automatically move files, set metadata, and control processing based on rich file analysis—all before or after AI processing.

Two-Phase Processing System

• Before Rename: Rules evaluate files as they enter watch folders, perfect for initial routing and organization
• After Rename: Rules can run again after AI completes renaming, allowing you to organize files based on their final names

Powerful Actions

Rules can perform multiple actions automatically:

File Organization: - Move files using smart path templates with dynamic placeholders - Example: Move iPhone photos to Photos/{camera_make}/{date_taken}/

Finder Metadata: - Set color labels, Finder comments, and tags - Example: Tag invoices with “Finance” and set red color label

Date Management: - Set custom creation/modification dates - Useful for organizing scanned documents by actual document date

Template Routing (folder‑based): - Configure a watch folder to always use a specific AI template - Note: Rules‑based “auto‑choose template” is not enabled in this release

Smart Path Templates

Create dynamic destination paths using powerful placeholders:

• {original} - Original filename without extension
• {date_taken} - EXIF date taken or creation date
• {camera_make} / {camera_model} - Camera information
• {year}, {month}, {day} - Current date components
• {parent} - Source folder name
• {width} / {height} - Image/video dimensions

Example: Photos/{camera_make}/{year}/{month}-{day}/{original}.{extension}

Notes and safety: - Moves require selecting a base destination folder (security‑scoped bookmark) - Only relative subpaths are allowed; .. and absolute paths are rejected - Collisions are handled automatically; use {counter} to force numbering - Trailing / keeps the original filename (e.g., {date_taken}/ → appends source name)

Real-World Use Cases

Photo Organization:

If: Camera make contains "iPhone" AND has GPS data
Then: Move to "Photos/iPhone/{date_taken}/" AND tag "Personal"

Document Organization:

If: Filename contains "invoice" AND extension is "pdf"
Then: Move to "Finance/Invoices/{year}/{month}/" AND set red color label

Screenshot Management:

If: Filename contains "Screenshot" AND width > 1920
Then: Move to "Screenshots/High-Res/{date}/" AND tag "Design"

Enhanced Rules Editor

The Rules tab in Settings now provides: - Intuitive predicate builder with smart suggestions - Phase filtering to manage before/after processing rules separately - Quick rule summaries showing conditions and actions - Schema-aware import/export for sharing rule configurations - Real-time validation and error checking - New “Subpath Template” field with inline validation - Clickable help popovers for Move to, Subpath Template, Finder tags/comment/color, and File dates

This new rules engine transforms NameQuick from a simple file processor into a sophisticated document management system that can handle complex organizational workflows automatically.

Fixes

• Added regression coverage around rules import/export to catch malformed content or media predicates before they ship.
• Resolved BYOK OpenAI audio failures by mapping the new GPT-4o transcription models, so .wav/.mp3 jobs no longer 404 when calling /v1/audio/transcriptions, and now run a two-step flow (transcribe → rename) to feed the transcript into your selected model.
• Restored Smart Rename’s custom prompt handoff for drag/drop, menu commands, and watch folders after the batch pipeline migration.